Privacy Policy

Kent Rhoads Foundation
Effective Date: October 1, 2025

The Kent Rhoads Foundation ("we," "us," or "our") is committed to protecting the privacy and confidentiality of the personal information entrusted to us by our donors, applicants, volunteers, and other individuals who interact with our organization. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in connection with our mission to provide financial aid to meditation retreat participants.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: This includes your name, address, email address, phone number, and other contact details provided when you donate, apply for financial aid, volunteer, or otherwise engage with us.

  • Financial Information: For donors, this may include payment details (e.g., credit card or bank account information). For aid applicants, this may include financial need documentation.

  • Program-Related Information: Details about your participation in meditation retreats, such as retreat dates, locations, or references, if provided as part of an aid application.

  • Website Usage Data: If you visit our website, we may collect non-identifying information such as IP addresses, browser type, and pages visited via cookies or similar technologies (see Section 6).

  • Other Information: Any additional details you voluntarily provide, such as feedback, survey responses, or correspondence with us.

2. How We Collect Information

We collect information in the following ways:

  • Directly from you when you submit forms (e.g., donation forms, aid applications, or volunteer sign-ups).

  • Through our website or email communications.

  • From third parties, such as payment processors or retreat organizers, with your consent or as necessary to fulfill our mission.

3. How We Use Your Information

We use your information to:

  • Process donations and issue tax receipts.

  • Evaluate and administer financial aid applications for meditation retreat practitioners.

  • Communicate with you about our programs, updates, or fundraising efforts.

  • Improve our services and website functionality.

  • Comply with legal obligations, such as IRS reporting requirements for 501(c)(3) organizations.

4. How We Share Your Information

We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:

  • Service Providers: With trusted third-party vendors (e.g., payment processors, accountants, or IT support) who assist us in operating our organization, provided they agree to keep your information confidential.

  • Legal Compliance: When required by law, subpoena, or to protect the rights, safety, or property of the Kent Rhoads Foundation or others.

  • Program Partners: With meditation retreat organizers, if necessary to verify eligibility for financial aid, and only with your consent.

5. How We Protect Your Information

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance your experience, analyze usage, and improve our services. You can manage cookie preferences through your browser settings. We do not use these technologies to collect personally identifiable information unless you provide it voluntarily.

7. Your Choices and Rights

You have the following options regarding your information:

  • Opt-Out: You may unsubscribe from our communications at any time by clicking the "unsubscribe" link in emails or contacting us directly.

  • Access and Update: You may request access to or correction of your personal information by contacting us (see Section 11).

  • Deletion: You may request deletion of your information, subject to legal retention requirements (e.g., donor records for tax purposes).

8. Children's Privacy

Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we learn that such information has been collected, we will take steps to delete it promptly.

9. Third-Party Links

Our website or communications may contain links to third-party sites (e.g., retreat centers or payment platforms). We are not responsible for the privacy practices of these external sites and encourage you to review their policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with a revised "Effective Date." Your continued engagement with us after such changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your information, please contact us at:
Kent Rhoads Foundation
301 Cooper Street, Mountain Home, AR 72653
Email using form on Contact Us
Phone: 870-656-7887

12. Compliance with Laws

As a 501(c)(3) non-profit, we comply with applicable U.S. laws, including those related to tax-exempt organizations and data protection. If you are located outside the United States, please note that your information may be transferred to and processed in the U.S., where data protection laws may differ from those in your jurisdiction.

Thank you for trusting the Kent Rhoads Foundation with your information. We are dedicated to maintaining your privacy as we work to financially support meditation retreat participants.